In any organisation, it’s all too common that IT equipment can be stolen or simply go missing. The larger your company is the harder it can be to keep track of everything. This is even more relevant to organisations now that hybrid and remote working are so popular. Having an up-to-date IT asset database is vital for organisations to save both time and money, while remaining compliant with current data protection laws.
However, maintaining an IT asset database can take a lot of manpower away from your in-house IT team. Asset management is also a highly specialised skill, so not every IT staff member will know how to do it efficiently. Outsourcing this task can be more cost-effective for your business.
Benefits to an Asset Database
Maintaining an IT asset database with a full comprehensive list of all available IT hardware, from data centre towers, servers, right through to your accessories and wires can benefit your company in a variety of ways.
Prevents Asset Loss
First, a database will allow you to quickly find out exactly where each piece of equipment is and who the end-user is. That means that nothing can get lost, or be stolen when a staff member resigns and doesn’t give their equipment back. Replacing lost or stolen equipment can be expensive for your business, especially if you have to do it regularly.
Saves Your Company Money
An up-to-date asset database can save your company money by minimising equipment downtime, planning scheduled upgrades for off-peak hours, and by keeping track of all equipment locations. You’ll also know exactly where all your data is, keeping your business GDPR compliant and preventing any costly fines. You’ll also be aware of all the software you’re using, and what licences you have. This ensures you’re using software in the way you’re authorised to.
Lets You Plan Ahead
Keeping a database of your IT assets also allows your team to quickly understand where equipment is in terms of the hardware lifecycle. Scheduled updates will be much easier when you know exactly when each piece of equipment needs it, and you’ll minimise downtime. So staff can keep doing their jobs as long as possible.
You’ll also know when it’s time for equipment to be retired, and new purchases made, meaning you can plan for this in the budget instead of dealing with expensive unexpected costs.
Outsource Your Asset Database Management
Spending the extra on a third-party company to manage your IT estate and create your asset database allows your IT team to focus on their day-to-day roles, while you know you’ve got specialist audit management teams working to provide you with a comprehensive asset database that means your business complies with all regulations.
Specialists understand exactly what information is needed, and can use costly auditing software like AuditAid to help create your asset database. Our experts at Capital will run a thorough check, going through your business with a fine-toothed comb and ensuring no stone is left unturned.
Contact Capital today to find out how we can help with your asset database management.